6 Best Sign PDF Tools for Windows in 2024

July 31, 2023596 views

In the digital world, keeping track of the documents you share with your business partners, clients, and co-workers is important. Sign PDF tools can help you do this quickly and securely.

This article will discuss the six best sign PDF tools for Windows in 2023. These tools can help you create, edit, and securely sign documents. We will also discuss the features and benefits of each tool so you can decide which is best for you. So, read on to find out more about the best sign PDF tools for Windows in 2023!

Why do you need a sign PDF

A sign PDF tool is essential for any professional or personal use because it allows you to sign and send documents electronically, saving time and money on printing and mailing costs. Additionally, it provides a secure and tamper-proof way to certify documents, ensuring that the document has not been altered and providing undeniable proof of authenticity.

Lastly, it helps to eliminate the need for physical signatures, making it easier for remote teams or individuals to collaborate and sign PDF documents quickly and efficiently.

Following are the six best sign PDF tools for windows in 2023.

1. SignNow

SignNow is an online tool that allows users to create legally-binding electronic signatures and add them to forms and contracts. It is a great tool for businesses and organizations, allowing team members to work more efficiently and effectively.

SignNow is an online tool that can be accessed from anywhere with an internet connection. This means that users can sign PDF documents and contracts even if they are working remotely or on the go.

Pros

  • SignNow creates legally binding signatures, meaning they are just as valid as a physical signature.

  • The interface is user-friendly and easy to navigate, making it simple for users to create and add document signatures.

  • SignNow allows multiple users to sign a document, making it easy for teams to collaborate and get things done quickly.

Upgrade from the free version

SignNow offers a free version, but users can upgrade to a paid version for additional features, such as adding multiple signers and accessing advanced security options.

System support

SignNow is compatible with various systems and devices, including Windows, Mac, iOS, and Android. This means that users can access and sign PDF documents from any device.

Pro Tips

  • Use the "signing order" feature to specify how users should sign PDF document. This helps ensure that all necessary signatures are collected promptly.

  • Use the "reminders" feature to send reminders to users who have not yet signed a document. This helps ensure that all signatures are collected as quickly as possible.

What we like the most about signNow

The ability to easily add legally-binding electronic signatures to PDFs is one of the things we like most about SignNow. It makes it easy for teams to collaborate and get things done quickly, and the interface is user-friendly and easy to navigate.

People's reviews on G2

SignNow has received positive reviews on G2 with a 4.6 rating. Users appreciate the ability to set up templates and the intuitive interface, making it easy to use and perfect for team collaboration. However, some users have mentioned a desire to remove a signer from a document after it has been sent or to send specific notifications to certain team members upon document submission.

2. WPS Office

WPS Office is a powerful office suite with various tools for working with PDF documents. One of its most useful features is easily adding signatures to PDFs. This makes it a great option for businesses and individuals who must sign PDF and send it. WPS Office is not an online tool; it is software that needs to be downloaded and installed on your computer.

Pros

  • Adding signatures to PDFs is a great feature for businesses and individuals.

  • The software is free to use, making it a cost-effective option for those on a budget.

  • WPS Office also includes other useful tools for working with PDFs, such as merging, splitting, and converting them.

Upgrade from the free version

The free version of WPS Office includes all the features you need to add signatures to PDFs, but a paid version also offers additional features and support.

System support

WPS Office is available for Windows, Mac, and Linux, making it a versatile option for users on different platforms.

Pro Tips

  • Make sure to save a copy of your signed PDF before sending it, in case you need to refer to it later.

  • Use the built-in PDF tools to edit and format your document before adding your signature.

What we like the most

The ability to easily add signatures to PDFs is a great feature that makes WPS Office a valuable tool for businesses and individuals. It is user-friendly, cost-effective, and supports different platforms, which makes it a great choice for signing PDFs.

People's reviews on G2

WPS Office has received a 4.4 rating on G2, with users praising its user-friendly interface and similarity to the Microsoft Suite. Many appreciate its compatibility with both PC and mobile devices and the variety of functions and templates available.

Some users have also noted that it offers many functionalities for free before requiring a premium version. The similarity to the Microsoft Suite layout is also a plus for some users. Overall, WPS Office is a solid choice for those looking for a cost-effective alternative to Microsoft Office.

3. Adobe Acrobat Reader DC

Adobe Acrobat Reader DC is a powerful tool for viewing, printing, and commenting on PDF documents. It also allows users to sign PDF electronically, making it a great tool for businesses and organizations that must sign PDF and approve digitally.

This version of Adobe Acrobat Reader is not an online tool but can be downloaded and installed on a computer.

Pros

  • It offers a wide range of features for working with PDFs, including signing and approving documents electronically.

  • It is a free upgrade from the basic version of Adobe Acrobat Reader.

Upgrade from the free version

Adobe Acrobat Reader DC is a free upgrade from the basic version of Adobe Acrobat Reader. This means that users can access additional features, such as the ability to sign PDF and approve them electronically without having to pay for a separate license.

System support

Adobe Acrobat Reader DC supports many operating systems, including Windows, Mac, and Linux. Users can access this powerful tool on various devices and platforms.

Pro Tips

  • Be sure to download the PDF before signing it, as some documents may have security applied that prohibits electronic signatures.

  • If you cannot sign a document electronically, print it out and sign the printed copy.

What we like the most

The ability to sign PDF and approve electronically is one of the most useful features of Adobe Acrobat Reader DC. This feature makes it easy for businesses and organizations to digitally sign and approve documents, eliminating the need for paper copies and saving time and resources.

4. DocuSign

DocuSign eSignature is a Sign PDF software that allows you to legally and securely collect approvals online in minutes. This software is designed to replace lengthy manual signing processes and maximize productivity.

DocuSign eSignature is an online tool that can be accessed from anywhere, at any time, making it easy to sign PDF from anywhere in the world.

Pros

  • DocuSign eSignature is user-friendly and easy to navigate.

  • DocuSign eSignature uses advanced security measures to ensure the safety and privacy of your documents.

  • DocuSign eSignature allows you to sign PDF in minutes, saving you time and increasing productivity.

Upgrade from the free version

DocuSign eSignature offers a free version, but upgrading to a paid version allows you to access additional features such as bulk sending and custom branding.

System support

DocuSign eSignature supports multiple platforms, including Windows, Mac, iOS, and Android.

Pro Tips

  • Use the "send for signature" feature to send PDFs to multiple recipients for signature.

  • Use the "template" feature to create reusable PDFs for recurring agreements.

What we like the most

The ease of use and security features make DocuSign eSignature a great option for signing PDFs. The ability to send and sign documents online makes it convenient and efficient. Additionally, the ability to access and sign documents from anywhere, at any time, is a huge plus.

People's reviews on G2

DocuSign has received positive reviews on G2 with a 4.5 rating. Users praise the software for its ease of use and the ability to quickly and seamlessly integrate documents into the system. The signing process is also praised for being user-friendly and eliminating any confusion. However, some users have reported needing clarification when setting up their company and user profiles, and some have had negative experiences with customer service. Overall, users have found that the pros of DocuSign outweigh any cons.

5. SignEasy

SignEasy is a digital signature platform that allows users to sign PDF documents online electronically. It simplifies and automates document workflows for various business functions. SignEasy is an online tool that can be accessed from any location and on any device, including iPhone, iPad, and Mac.

Pros

  • The easy-to-use interface streamlines the signing process.

  • Secure platform to ensure the integrity of the document and the signature.

  • Free to download and sign up for a trial, with the first three documents being free to sign.

Upgrade from the free version

Users can upgrade from the free version to access more advanced features and support.

System support

SignEasy works with all document formats, including PDF, Word, Excel, JPG, PNG, and more.

Pro Tips

  • Use the pre-built templates to save time and ensure consistency in document formatting.

  • Utilize the bulk signing feature for signing multiple documents at once.

What we like the most

SignEasy makes it easy to sign PDF documents remotely without printing or physically signing. It also allows easy tracking and management of the signing process, making it a convenient and efficient solution for digital document workflows.

People's review on G2

SignEasy has received positive reviews on G2 with a 4.7 rating. Users have praised the clean and user-friendly interface, the ability to create professional-looking templates, and the ease of uploading documents straight from Google Drive. Some users have mentioned technical issues and difficulties uploading from Google Docs on the app but have noted that the support staff helped resolve these issues. Additionally, some users have mentioned that the app is more straightforward and cheaper than other competitors in the market.

6. Nitro PDF

Nitro PDF Pro is a powerful PDF tool that offers many features for individuals, small businesses, and large enterprise organizations. It allows users to create, edit, and convert PDF documents and add digital signatures and annotations.

Nitro PDF Pro is a desktop applIcation that can be installed on Windows and Mac computers.

Pros

  • It offers a wide range of features for PDF editing, including the ability to digital sign PDF.

  • The user interface is very simple to use.

  • It has a free version that people can try out before buying the full version.

Upgrade from the free version

The free version of Nitro PDF Pro offers a limited set of features compared to the full version. Users can upgrade to the full version to access more advanced features, such as batch processing, optical character recognition, and password protection.

System support

Nitro PDF Pro supports both Windows and Mac operating systems.

Pro Tips

  • Use the "Sign and Certify" feature to add a digital signature and verify the document's authenticity.

  • Use the "Add Signature" feature to add a handwritten signature to the document.

What we like the most in Nitro PDF

One of the things we like the most about Nitro PDF Pro is the ease of use when it comes to signing PDFs. The "Sign and Certify" feature is simple and allows for documents' quick and secure signing. Additionally, adding handwritten signatures is a great feature for personalizing documents.

People's reviews on G2

According to reviews on G2, Nitro PDF Pro has a rating of 4.3. Users have praised the software for its ease of use, flexibility, and powerful document conversion capabilities. They also appreciate the ability to remove passwords and share documents easily. However, some users have reported OCR conversion and layout issues post-conversion. Additionally, a few users have requested more font options and support for editing in Arabic scripts.

FAQs

What steps are performed by the Sign PDF tool for creating a digital signature?

The sign PDF tool attaches the encrypted hash, also known as the digital signature, to the document. This verifies the authenticity and integrity of the document, as the signature can only be decrypted and verified using the signer's public key.

How do I validate a Sign PDF in WPS?

To Sign PDF in WPS, tap on the PDF to insert your eSignature, confirm and sign. You can also use other editing features, such as adding images or creating a reusable template. Once finished, click save to apply changes.

Download WPS for free

Download WPS Office for free and experience the best sign PDF tools. With WPS Office, you can easily sign and edit pdf documents without hassle. Get your hands on this amazing software and start working efficiently. Try it out now as a free trial and see the difference it can make in your work.

Effortlessly sign PDF documents

So these were the six best sign PDF tools for windows in 2023. WPS Office is the best among all of them. It features a variety of features to make pdf signing simple and secure. It offers a free trial so users can experience the features before committing. Additionally, its low cost and easy-to-use interface make it a great choice for individuals and businesses. It is highly recommended for users looking for a reliable sign PDF tool for Windows. Download the WPS Office free trial today and experience the features for yourself.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.