Combine PDFs into One Free: A Complete Guide for Merging

August 2, 20231.2K views

If you frequently work with different PDF files, you may have run into a situation where you needed to combine several PDFs into one. Combining PDFs can help you maintain all the necessary information in one place, which makes it simple to manage, save, and share. Using a Windows 10 PC, Mac, or an online tool like WPS Office. We'll show you how to combine pdfs into one file in this article.

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5 Ways - How to Combine PDFs into One

Adobe is the popular and orginial pdf software with pdf combining feature. You may need do more with your pdf files or other office files within one office software. Downloading several office softares will need more space storage. If you want to combine many PDFs into one without Adobe, there are a number of free PDF apps you may use. In this part, we'll demonstrate how to merge PDF files free on Windows and Mac using WPS Office as the best recommendation and some other free PDF app programs with detailed steps.

How to Combine PDFs into One PDF Free

WPS Office is a free office suite that includes a PDF editor. To combine PDF files using WPS Office, follow these steps:

1. On your Windows or Mac computer, download and install WPS Office.

2. Open WPS Writer.

Combine PDFs into one with WPS Office

3. Click on "Split/Merge" from the main interface.

Merge PDFs with WPS Office

4. Click "Merge”.

Merge PDFs with WPS Office

5. Click "Add Files" and select the PDF files you want to merge.

Merge PDFs with WPS Office

6. Click “Next”.

Merge PDFs WPS Office

7. Arrange the order of the files as desired.

8. Click "Merge" to combine the selected PDFs into one document.

9. Save the merged PDF file with a new name and location.

How to Combine PDF Files Without Adobe

You can combine many PDFs into a single document without Adobe using a number of free PDF programs. Here are some of the best free PDF tools:

#1 WPS Office

WPS Office provides a desktop application that can merge multiple PDF files into one. Here are the steps to combine PDF files using WPS Office:

1. Open the WPS Office application on your computer.

WPS Office

2. Click on the "PDF" tab in the top menu.

3. Select "Merge PDF" from the options.

WPS Office PDF

4. Click on "Add Files" and select the PDF files you want to merge.

Merge PDFs with WPS Office

5. Arrange the order of the files as desired by dragging and dropping them.

WPS Office Merge PDFs

6. Click on "Merge" to start the process.

7. The combined or merged PDF will be saved to your computer.

Using the WPS Office application, you can quickly and easily combine multiple PDF files into one without having to use an online tool or install any additional software.

WPS Office: Word, Excel, PPT with PDF Toolkit, No Ads.

#2 Smallpdf

You may combine PDF files into one online with Smallpdf, a free online PDF editor. In order to combine PDF files, use Smallpdf as follows:

1. Go to smallpdf.com/merge-pdf.

Combine PDFs into One with Smallpdf

2. Select the PDF files you wish to combine by clicking "Choose Files".

3. Choose option “Merge files”.

Merge PDFs into One with Smallpdf

4. Arrange the files into the desired order to arrange them.

Combine PDFs into One SmallPdf

5. Select "Merge PDF."

6. Click "Download" to save the combined PDF file to your PC after the files have been merged.

Combine PDFs

#3 Sejda PDF

Combining PDF files is possible with Sejda PDF, a free online PDF editor. To combine PDF files using Sejda PDF, follow these steps:

1. Go to sejda.com/merge-pdf.

Combine PDFs into One Sejda PDF

2. Click on "Upload PDF files" and select the PDF files you want to merge.

3. Arrange the files into the desired order to arrange them.

Merge PDFs into One

4. Click on "Merge PDF" and wait for the files to merge.

Combine PDFs Sejda

5. After the files have been combined, click "Download" to save the combined PDF file to your computer.

Merge PDFs into One

How to Combine PDFs into One on Windows and Mac?

Here are the step-by-step instructions for combining PDFs using WPS Office on both Windows and Mac:

#1 Combine PDFs into One On Windows

1. Install WPS Office by downloading the installer from the WPS Office website and following the on-screen instructions.

    Download WPS Office

2. Open WPS Writer by clicking on its icon from the WPS Office program list.

3. Click on "File" menu and select "Open" to open the first PDF file you want to merge.

4. Once the PDF file is open, Menu and select Split and Merge> Merge PDFs.Merge PDFs WPS Office

5. Add PDF files to merge and arrange them in order.

6. Click on "Merge".

Combine PDFs WPS Office

7. Choose a name and location for the merged PDF file and click "Save".

#2 Combine PDFs into One on Mac

Merge PDFs WPS Office on Mac

1. Visit the WPS Office website and download the Mac version of the app.

WPS Office download

2. Install the app by opening the downloaded file and following the on-screen instructions.

3. Open WPS Writer by clicking on its icon in the Applications folder or by searching for it using Spotlight.

4. Click on "File" menu and select "Open" to open the first PDF file you want to merge.

5. Once the PDF file is open, Menu and select Split and Merge> Merge PDFs.

6. Add PDF files to merge and arrange them in order.

7. Click on "Merge".

8. Choose a name and location for the merged PDF file and click "Save".

6 Tips for Combining PDF Files into One

Here are some tips for merging PDF files:

  • Arrange your PDF files before merging: Before to merging, arrange your PDF files in the order you want them to appear in the resulting document. You'll save time and avoid confusion or mistakes if you do this.

  • Pick the best merging tool: There are numerous offline and online PDF merging tools available. Whether it's a premium desktop program or a free internet tool, pick the one that best suits your needs.

  • Optimize merging settings: Some merging tools offer various options for optimizing the merging process, such as adjusting page margins, scaling pages, or compressing images. Use these options to ensure that the formatting and file size are as intended.

  • Preserve formatting: When combining PDF files, it's crucial to keep the original documents' formatting. This include keeping up with font styles, sizes, headings, and page numbers.

  • Consider adding bookmarks: If you're merging multiple PDF files with different sections, consider adding bookmarks to make it easier for readers to navigate the document.

  • Test the merged document: Make sure to properly test your merged PDF document before sharing or publishing it. Verify that the formatting is consistent, the links and bookmarks are functional, and the pages are all in the right sequence.

These tips will assist you produce a combined PDF document that looks professional and is simple to read and navigate.

FAQs of Merging PDFs

Q1: How do I combine multiple files into one PDF?

A: There are many ways to combine multiple files into one PDF. You can use free desktop applications like Adobe Acrobat or WPS Office or web applications like Smallpdf, PDF Merge, or PDF Joiner. Simply drag and drop your files into the appropriate order, submit them, and combine them into a single PDF file.

Q2: Is it possible to merge PDF files without using additional software?

A: Yes, you can merge PDF files without using additional software. Most operating systems, such as Windows and Mac, have built-in tools that allow you to merge PDF files. With Windows, you can combine all the pages from many PDF files into one new PDF document by using the Print to PDF tool. With a Mac, you may drag and drop PDF files into a single document and save it as a new PDF by using the Preview software.

Q3: Can I merge PDF files with different orientations or sizes?

Yes, you can merge PDF files with different orientations or sizes. It's crucial to keep in mind, though, that the finished product can have irregular page sizes or margins, which might have an impact on formatting and readability. To prevent this, you can either crop the pages to suit the same size or use a PDF merging tool that lets you change the margins and page size.

Q4: Is there a free tool to merge PDF files?

Yes, there are many free tools to merge PDF files. Popular desktop programs include Adobe Acrobat Reader DC or WPS Office, while some popular web tools are Smallpdf, PDF Merge, or PDF Joiner. Just make sure the tool you select is trustworthy and safe to use while meeting your demands.

Final Thoughts

Combining several PDF files into one is a straightforward operation that can be carried out using a variety of applications, including WPS Office. Given that it provides a number of functions for creating and editing PDFs, the WPS Office software is a great choice for anyone looking for a free and user-friendly PDF utility. WPS Office offers users templates for multiple document types in addition to the PDF capability.  WPS Office, which has a market share second only to Microsoft's, is a dependable choice for both private and business use. The best part is that it provides a free trial period so that new customers can evaluate its features. Simply download WPS Office online to get going, then start creating and combining your PDF files right away.

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15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.