How to Convert a File to PDF on Windows Using Free Online and Offline Methods

March 21, 2023492 views

In today's digital age, sharing files is an integral part of our daily lives. However, not everyone has the same software or operating system, often leading to compatibility issues. This is where PDFs come in handy, as these are universally compatible and can be opened on any device. So It's essential to know “how to convert a file to PDF”,the universally accepted format. In this article, we'll explore online and offline methods for converting files (Docs or Images) to PDF on a Windows device. Whether you're a student, professional, or simply looking to convert a file for personal use, we've got you covered. So let's dive in and learn how to convert a file to PDF on Windows!

How to Convert a File to PDF on Windows Using WPS PDF Online

WPS PDF is an online utility owned by Kingsoft Corporation that allows users to create, edit, convert, and view PDF files. It provides a user-friendly interface and a wide range of features that enable users to work with files online.

To convert a file to PDF on Windows using WPS PDF online, follow these steps:

  1. Open your web browser and navigate to the WPS PDF online website and open it.

  2. Click the "Convert" button on the homepage and select "Convert to PDF."

  1. Select the converter according to your file, i.e., word, excel, ppt, or JPG to PDF.

  2. Suppose you convert a word file to PDF, so select Word to PDF and then upload the file you want to convert by clicking on the "Select word File" button.

  1. Wait for the file to be converted, which may take some time, depending on the file size and your internet connection.

  2. Once the conversion is complete, you can download the PDF file by clicking the "Download" button.

How to Convert a File to PDF on Windows Using WPS Office Offline

WPS Office is a powerful, feature-rich office suite that offers a comprehensive set of tools for creating, editing, and managing documents, spreadsheets, and presentations. It is a highly versatile application that provides a seamless user experience, making it a popular choice for personal and professional use. One of the key features of WPS Office is its ability to convert files to PDF format. Follow the below steps if you want to convert any file type to PDF:

  1. Download and install WPS Office from the official website and then launch the WPS Office application on your computer.

  2. Click on the "Menu" tab in the top left corner of the interface.

  3. Select the file that you want to convert to PDF.

  4. Once the file has opened in the program's interface, go to the File tab again, and from the newly opened menu, select the "save as" button, select the location where you want to save the file, name the file and select file type as "PDF" and hit "Save."

  1. Alternatively, you can also select the "Export to PDF" option from the file menu and then specify an export range and directory where to save the file, and then hit the "Export to PDF "button.

  1. That's all; this way, you can export any file format to PDF with ease.

How to Convert a File to PDF on Windows Using Windows Print to PDF

Windows Print to PDF is a built-in feature in the Windows operating system that allows users to convert any printable document or file to PDF format without third-party software. This feature acts as a virtual printer that saves the document as a PDF file instead of printing it on paper. To allow this conversion to take place, follow the below steps:

  1. Open the file you want to convert in its respective application (e.g., Microsoft Word for a Word document, Adobe Photoshop for an image file, etc.).

  2. Once the file is open, click on the "File" menu in the top left corner of the application window.

  3. From the "File" menu, select "Print" (or press Ctrl+P on your keyboard).

  4. In the print dialog box that appears under the "Printer" section, select "Microsoft Print to PDF."

  5. Next, select any additional print settings you want to use (such as page range, number of copies, etc.).

  1. Once you're ready to convert the file, click the "Print" button.

  2. In the "Save Print Output As" dialog box that appears, choose where you want to save the PDF file and give it a name.

  3. Finally, click the "Save" button to complete the conversion process.

  4. Hurrah ! you're done. This application will now print the file to a PDF document and save it to the location you specified.

Using Tips

While converting any file to PDF, you need to keep the below tips in mind:

✅Always use a reliable and convenient editor with a good review (i.e., WPS Office).

✅When your concerned file is an image make sure it must be of high quality and suitable for print.

✅Always keep an eye on the accessibility, resolution, and size of the resultant file.


1 - What file formats does the WPS Office PDF converter support?

The WPS Office PDF converter supports a wide range of file formats, including DOC, DOCX, XLS, XLSX, PPT, PPTX, and many others.

2 - Is it possible to convert multiple files to PDF at once using the "Print to PDF" feature?

You can use the "Print to PDF" feature to convert multiple files to PDF at once by selecting them all in Windows File Explorer and choosing "Print" from the right-click menu.

Download WPS Office and Learn More “how to convert a file to PDF on Windows”

In this guide, we've explained the most convenient ways to "how to convert a file to PDF on windows." The use of WPS office software is best in every aspect as it's an all-in-one application that can meet all your document dealings with ease. So download it now to enjoy seamless document dealing.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.