How to Insert a PDF into Word Without Altering the Format: A Step-by-Step Guide

July 31, 20234.0K views

Knowing how to insert a PDF into Word without changing the format is essential when you need to merge documents while preserving the original design. This is particularly important in business settings where you need to combine various materials for presentations, reports, or proposals. By following simple steps, you can easily insert the PDF into Word and ensure that the formatting remains intact.

How to Insert PDF into Word without Changing Format

Step # 1: Open WPS Office Writer and create a new document.

Step # 2: Click on the "Insert" tab in the toolbar.

Step # 3: Click on the "Object" drop-down menu and select "Object."

Step # 4: In the Object dialog box, select the "Create from File" tab.

Step # 5: Click on the "Browse" button and locate the PDF file that you want to insert into Word.

Step # 6: Once you have located the file, click on the "Open" button.

Step # 7: Check the "Display as icon" checkbox if you want to insert the PDF as an icon.

Step # 8: Click on the "OK" button to insert the PDF into your Word document.

Insert PDF into Word without Changing Format Using WPS

WPS Office provides an easy-to-use solution for inserting a PDF into Word without changing the format. Its intuitive interface allows users to follow simple steps to merge documents seamlessly. Whether you are working on a desktop or mobile device, WPS Office works across multiple operating systems, including Windows, iOS, Mac, Android, and Linux. Additionally, its compatibility with popular web browsers such as Chrome, Edge, Safari, Android Web, Firefox, and Opera ensures that users can access the feature with ease.

Here are some PDF tools of WPS Office that can help you insert a PDF into Word without changing the format:

  1. WPS PDF to Word Converter: This tool can convert PDF files into Word documents without losing formatting, allowing you to easily insert the converted Word document into your existing Word file.

  2. WPS Office for Android/iOS: With WPS Office's mobile app, you can insert a PDF into Word on the go. The app features a user-friendly interface that makes it easy to merge documents, and it's compatible with Android and iOS devices.

  3. WPS PDF Editor: This tool allows you to edit PDF files directly, including adding text, images, and pages. By making necessary changes to the PDF file, you can ensure that it will look the same when you insert it into Word.

WPS Office provides a range of options for inserting PDFs into Word documents, both online and offline. Users can insert a PDF file as a picture or link, ensuring that the formatting remains unchanged. Additionally, users can subscribe to WPS Office's premium service, which offers advanced tools for merging documents and editing PDFs directly. Regardless of the content type, WPS Office makes it easy to insert a PDF into Word without altering the format.

Advantages of WPS PDF Tools

  1. User-friendly interface: WPS Office provides an intuitive and easy-to-use interface for merging PDFs with Word documents, allowing users to follow simple steps and insert PDFs seamlessly.

  2. Maintains formatting: By using WPS Office tools, users can ensure that the formatting of the PDF remains unchanged when inserting it into Word. This ensures that the final document looks the way it was intended.

  3. Multiple content types: With WPS Office, users can insert a variety of content types into their Word document, including text, images, links, and pages, making it a versatile tool for merging documents.

  4. Compatibility: WPS Office is compatible with multiple operating systems and web browsers, making it accessible to a wide range of users.

  5. Advanced features: WPS Office's premium subscription offers advanced features, such as PDF editing and advanced document merging, which can enhance the user experience and improve productivity.

Tips to Insert PDF into Word without Changing Format

Here are some tips for using WPS Office tools to insert a PDF into Word without changing the format:

  1. Use the "Create from File" option: When inserting a PDF into Word using WPS Office, be sure to select the "Create from File" option, which will ensure that the formatting of the PDF remains unchanged.

  2. Consider converting PDFs to Word documents: If you have the option, consider converting your PDF into a Word document using WPS PDF to Word Converter. This will allow you to insert the converted document into Word while retaining the formatting.

  3. Use high-quality PDF files: To ensure that the PDF file you are inserting into Word looks the way it was intended, use high-quality PDF files. This will reduce the chances of formatting issues and make the final document look more professional.

FAQs on How to Insert PDF into Word without Changing Format

1. Can I insert a PDF file into Word without losing its formatting?

Yes, using WPS Office's "Create from File" option or converting the PDF file to a Word document using WPS PDF to Word Converter, you can insert a PDF into Word without losing its formatting.

2. Can I insert multiple PDFs into one Word document?

Yes, using WPS Office's "Merge Documents" feature, you can insert multiple PDFs into one Word document while retaining their formatting.

Download WPS Office for a Free Trial

In conclusion, inserting a PDF into Word without changing the format is a straightforward process using WPS Office tools. With multiple options for content types and advanced features like PDF editing, WPS Office provides a versatile and user-friendly solution for merging documents seamlessly. I recommend using WPS Office for inserting PDFs into Word documents without changing the format due to its user-friendly interface, advanced features, and compatibility across multiple platforms and web browsers.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.