How to Protect PDF from Copying

July 31, 20231.1K views

You might want to distribute PDF files online. To prevent unauthorized access and copying, you must first ensure that the data are safe. PDF can be made copy-resistant.

For password protection, PDFelement offers two choices. The first one is called "Open Password," which enables you to create a password to stop unauthorized people from accessing or opening your PDF files, and the second is called "Permission Password," which stops users from copying or printing your PDF files even after they have accessed them. To password-protect your PDF files against unauthorized copying, simply follow the procedures below.

Steps to Protect PDF from Copying

Step1. Open Your PDF

Launch PDFelement on your computer. Click the "+" button on the Home window. Browse for the file that you want to open and click on the "Open" button to display the PDF file that you want to protect.

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Step2. Protect PDF from Copying and Editing

Go to the "Protect" tab, and click the "Set Password" button. Then select the "Permission Password" option. Enter your desired password and permissions. Once confirmed, click on the "Save" button to apply, and save your PDF file. This will successfully protect your PDF files from being copied.

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To restrict printing, select the "Print Permission" dropdown menu.

  • "Printing is restricted on this file." - this means to prevent printing this file.
  • "Low-resolution printing is restricted." - this means your document can be printed. However, it can't be printed at high quality. You can choose this option if your document contains sensitive information.
  • "High-resolution printing is restricted." - this means your PDF document can be printed at high quality.

To restrict editing, select the "Changes Permission" dropdown.

  • "No changes are allowed on this file." - this means the highest level of protection. No modifications are allowed.
  • "Action Allowed - Insert, Delete, and Rotate" - this means pages in this PDF document can still be inserted, deleted, and rotated.
  • "Action Allowed - Filling Form and Adding Signatures" - this means your PDF file can be filled out and signed by others.
  • "Action Allowed - Comment, Filling Form, and Adding Signatures" - this means your PDF file can be commented on, filled in, and signed by other users.
  • "Page Extraction is Not Allowed" - means unauthorized users won't be able to extract pages from your PDF document.

If you want to protect your PDF from copying, you do not need to select the option of "Enable copying of text, images, and other content."

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Conclusion

WPS Office is an internet solution that makes document encryption simple. This is accomplished without requiring a password that needs to be remembered. You can get your PDF encrypted as a result and avoid having to remember a password to access it.

The best tool for creating passwords to guard your PDF files from unauthorized access as well as unlawful modification, printing, or copying of the file is WPS Office. WPS Office can also alter PDF files, including the pages, color, fonts, and images, as well as add watermarks. It contains an integrated OCR tool that enables editing of scanned PDF documents. This program can also convert PDF to other formats such as PowerPoint, Excel, Word, Images, etc. You can also create PDF files out of images, blank documents, HTML files, or existing PDF files.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.