How to Save Word File as PDF Easily in Windows 10

July 31, 2023534 views

Saving a Word document as a pdf is a useful feature that allows you to share your documents with others without worrying about formatting issues or document security. If you are using Windows 10, there are several ways to save your Word document as a pdf, including using the built-in Microsoft Word function or third-party tools such as WPS Office pdf Tools.

How to Save Word File as PDF in Windows 10 Using Microsoft Word

Microsoft Word has a built-in function that allows you to save your document as a pdf file. Here are the steps to follow:

Step 1: Open your Word document and click on the "File" tab in the upper-left corner.

Step 2: Click "Save As" in the left-hand menu, then select "pdf" in the drop-down menu.

Step 3: Choose where to save the pdf file and click "Save."

Step 4: Your Word document will be converted into a pdf file, and you can now share it with others.

How to Save Word File as PDF in Windows 10 Using WPS Office

WPS Office pdf Tools is a comprehensive pdf editor that allows you to create, edit, and convert pdf files. Here are the steps to follow to save a Word document as a pdf using WPS Office pdf Tools:

Step 1: Download and install WPS Office pdf Tools from the official website.

Step 2: Open WPS Writer and create a new document or open an existing Word document.

Step 3: Click the "File" tab in the upper-left corner and select "Export to pdf" from the drop-down menu.

Step 4: Choose where to save the pdf file and click "Export."

Step 5: Your Word document will be converted into a pdf file, and you can now share it with others.

Using Online PDF Converter Tools to Save a Word File as a PDF

Another option to save a Word file as a pdf is online pdf converter tools. These tools are available for free and are simple to use. Some popular online pdf converters include Smallpdf, pdf Converter, and Nitro pdf. Here are the steps to follow:

  1. Open your web browser and go to the website of your preferred online pdf converter tool.

  2. Click the "Choose file" button and select the Word file you want to convert.

  3. Select "pdf" as the output format.

  4. Click "Convert" to begin the conversion process.

  5. Download the converted pdf file to your computer.

Using Tips to Save Word File as PDF in Windows 10

  • Make sure to check the formatting of your Word document before saving it as a PDF. Sometimes, the formatting may not translate perfectly, so it's a good idea to double-check that everything looks how you want it to.

  • If your document contains images or graphics, make sure that they are high-resolution and look good when printed. This will ensure that the PDF looks good as well.

  • Consider whether you want to password-protect your PDF or add any other security measures to it. This can be done during the saving process.

  • If you plan on sharing the PDF online, make sure to optimize the file size so that it's not too large. You can do this by reducing image resolution or compressing the PDF file.

  • Finally, if you're not sure about the best settings to use when saving your Word file as a PDF, you can experiment with different options to see what works best for your particular document.

FAQs

Q: Can I password-protect a pdf file using Microsoft Word or WPS Office?

A: Yes, you can password-protect a pdf file using both Microsoft Word and WPS Office. In Microsoft Word, you can add password protection to your pdf by selecting "Options" in the "Save As" dialog box and ticking on the "Encrypt using password" tab. In WPS Office, you can add password protection to your pdf by selecting the "Encrypt" option in the "pdf Options" dialog box.

Q: Can I edit a pdf file using Microsoft Word or WPS Office?

A: Yes, both Microsoft Word and WPS Office can be used to edit pdf files. In Microsoft Word, you can open a pdf file and edit the text, images, and other elements using the built-in pdf Reflow feature. In WPS Office, you can edit a pdf file using the pdf Editor, which allows you to modify the text, images, and other pdf elements.

Q: Is WPS Office free to download and use?

A: Yes, WPS Office is free to download and use. It's a great alternative to Microsoft Office, and it includes a word processor, a spreadsheet application, a presentation program, and a pdf editor.

Final Thoughts on How to Save Word File as PDF in Windows 10

Saving a Word document as a pdf is a simple process that can be done using either Microsoft Word's built-in function or third-party tools such as WPS Office pdf Tools. While Microsoft Word is a great option for basic pdf conversion, WPS Office pdf Tools offers more advanced features such as pdf editing and password protection. We recommend downloading the free trial version of WPS Office to experience its full features and capabilities.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.