Digital Signing: How to Sign PDFs Without Printing

July 31, 2023594 views

In today's digital age, signing a PDF without printing is becoming increasingly important. It allows for more efficient and eco-friendly workflows, and eliminates the need for physical signatures. Knowing how to sign a PDF electronically is essential for remote work, online contracts, and official documents.

How to Sign a PDF without Printing

Step # 1: Open WPS Writer and click on "Open File" to select the PDF document you want to sign.

Step # 2: Click on the "Comment" tab at the top of the screen, then click on "Add a digital signature".

Step # 3: If you haven't already, you will be prompted to create a digital signature. Follow the instructions and enter your name and other required information.

Step # 4: Once you have created your signature, you can place it in the document by clicking on the "Add a digital signature" button again and selecting your signature from the drop-down menu.

Step # 5: Drag and drop your signature to the appropriate place in the document.

Step # 6: Save the signed PDF by clicking on "File" and then "Save As".

Step # 7: Choose a name and location for your signed document, and click "Save".

Sign a PDF without Printing Using WPS PDF Tools

WPS Office is a desktop and mobile application available for Windows, iOS, Mac, Android, and Linux systems. It can also be accessed as an online tool through various browsers, including Chrome, Edge, Safari, Android Web, Firefox, and Opera.

WPS Office is available both online and offline, providing users with the flexibility to sign PDF documents without having to print them. The tool allows you to add various content types, including words, text, links, pictures, images, and pages, making it easy to customize your PDF document. Additionally, WPS Office offers a subscription service that provides access to advanced features and tools, such as the ability to password-protect PDF documents.

WPS Office provides various tools to sign a PDF without printing, including:

  1. Signature Wizard: This tool guides you through the process of creating a digital signature that can be used to sign PDF documents. It allows you to customize your signature by choosing the font style, size, and color. Once you have created your signature, you can easily apply it to PDFs without having to print them.

  2. Signature Insertion: This tool allows you to insert an existing signature image into a PDF document. You can select an image of your signature, resize it, and place it at the desired location in the PDF. This tool is useful if you already have a scanned image of your signature that you want to use.

  3. Signature Annotation: This tool lets you add a signature annotation to a PDF document. You can draw your signature directly onto the PDF using your mouse or touchpad, and then save it as an annotation. This tool is helpful if you don't have an existing signature image or want to create a new one quickly.

Advantages of WPS PDF Tools

  1. Save Time and Money: Signing a PDF without printing can save you time and money on printing, signing, and scanning the document. With WPS Office, you can sign a PDF quickly and easily from your desktop or mobile device, without the need for additional hardware or software.

  2. Environmentally Friendly: By signing a PDF digitally, you can reduce your paper usage, helping to protect the environment. It also eliminates the need to dispose of physical documents, reducing waste and promoting sustainability.

  3. Convenient: Signing a PDF without printing is more convenient than traditional methods. You can sign a document from anywhere, at any time, using your desktop or mobile device. It eliminates the need for physical signatures and can speed up the signing process.

  4. Secure: WPS Office offers advanced security features, such as password protection and encryption, to ensure that your signed documents are safe and secure. It also provides audit trails, allowing you to track and monitor document changes and access.

  5. Versatile: With WPS Office, you can sign PDFs of any size or complexity, including documents with multiple pages or complex formatting. The Signature Wizard, Signature Insertion, and Signature Annotation tools provide flexibility and customization options, making it easy to create and apply your signature to any PDF document.

Tips to Sign a PDF without Printing

Here are some tips for how to sign a PDF without printing using WPS Office tools:

  1. Create a Digital Signature: Use the Signature Wizard tool to create a digital signature that can be used to sign PDF documents. This tool allows you to customize your signature by choosing the font style, size, and color, making it unique to you.

  2. Position Your Signature Correctly: Use the Signature Insertion or Signature Annotation tool to position your signature correctly on the PDF document. Make sure that it is aligned with the text or image that you are signing, and that it is the correct size and orientation.

  3. Save Your Signed Document: Once you have signed the PDF document using WPS Office tools, be sure to save it to your preferred location. You can choose to save the document locally or upload it to the cloud, depending on your needs. It is also a good idea to save a copy of the signed document for your records.

FAQs on How to Sign a PDF without Printing

1. Can I sign a PDF document on my mobile device using WPS Office?

Yes, WPS Office is available for mobile devices, including iOS and Android. You can sign a PDF document using the Signature Wizard, Signature Insertion, or Signature Annotation tool on your mobile device.

2. Is it possible to apply my signature to multiple pages of a PDF document at once using WPS Office?

Yes, you can apply your signature to multiple pages of a PDF document at once using the Signature Annotation tool. Simply draw your signature on the first page of the document, then copy and paste the signature annotation onto the other pages.

Download WPS Office for a Free Trial

In conclusion, signing a PDF without printing using WPS Office tools is a time-saving, cost-effective, and environmentally friendly way to sign and share important documents. With advanced security features and versatile tools, it is a convenient and secure solution for businesses and individuals alike.  I recommend WPS Office for signing PDF documents without printing due to its user-friendly interface, advanced security features, and versatile tools for creating and applying digital signatures.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.