Quick Guide on How to Reduce PDF File Size for Email Attachment

July 31, 20231.4K views

Every platform has a limit of certain MBs; Gmail-25MBs, YAHOO-25MBs and MS Outlook-20MBs. Sometimes PDFs cross the 20MBs border-line and we cannot share those through Email. For this, we compress PDF files to a PDF of lesser size, comparatively.

Fortunately compressing PDFs does not lose the quality and its original formatting and layout. So you will be curious to know how to reduce pdf file size for email attachment. There are many offline and online compressors to reduce the PDF file size. The quick way is to compress PDF or reduce PDF file size for email attachment is WPS Office built-in PDF compressor. However we will discuss both online and offline methods available for free in 2022. This blog will guide on following topics;

  • How to reduce pdf file size for email attachment Online
  • How to reduce pdf file size for email attachment Offline

How to reduce pdf file size for email attachment Online

Best PDF compressor available online is WPS online PDF compressor. It reduces your PDF file for email attachments from smallest to recommended and larger; whatever size you want.

Steps to reduce PDF file size for email attachment

1-Search for “WPS online PDF compressor”.

2-Upload your PDF file by clicking on “Upload PDF” or just simply drop in the drop box.

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3-Choose the desired file size according to application and then click on “compress”.

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4-After a few seconds, it will be reduced to smaller size (Percentage will be mentioned below, as in picture). If you want to reduce the file size more, you can upload again and try another compression.

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How to reduce pdf file size for email attachment Offline

It will be surprising to you that WPS Office also has a built-in PDF compressor. WPS Office PDF compressor is so fast that it compresses or reduces your PDF file size for email attachment in 2.5 seconds without disturbing the file quality. WPS Office is available on Windows, Mac and apple store, google store for mobile, iPhone, laptop and Macs.

Steps to reduce PDF file size for email attachment

1-Download and open your PDF file with WPS Office; Right click on file>open with>WPS Office.

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2-After opening it, click on the “Tools” option.

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3-Then click on the “Compress” option.

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4-After clicking on compress, a dialogue box will pop up. Here you can set the size you are willing to reduce to by choosing one of the options from HD, Normal and Common.

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5-After setting the essentials changes, click on compress and your file will be compressed.

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Conclusion

Sometimes we need to compress or reduce PDF file size for email attachment. Often our main goal is to find a PDF compressor without ADs and long procedures of compressing. WPS Office is an all in one app which has a built-in PDF compressor tool available offline for free. WPS also has an online PDF Compressor for fast and easy PDF files compression. Download WPS Office now to avail many free services of PDF,Word and Excel converters and compressors.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.