Top 5 PDF Organizer for Windows

July 31, 2023781 views

A PDF organizer or PDF page organizer is essentially any software application that can help you manipulate the pages of a PDF file, allowing you to rotate, remove, add, replace, or reorder them. Most PDF organizer tools can do the job reasonably well, but when it comes to the usability factor, there is just a handful of them that come out on top. Here, we provide a list of the best PDF organizer applications for Windows that you can use online or offline. Online tools can be accessed through your browser, while offline tools can be installed on Windows, Mac, or both.

1: WPS

WPS is a lightweight and free PDF editor with robust PDF organizer tools to help arrange your PDF pages and manipulate them in different ways. You can reorder, rotate, delete, insert, replace, and extract pages from PDF. It also comes with features such as PDF editing, PDF reading, and a PDF converter.

The UI is very modern and simple, making it an ideal tool for new users with no prior experience with PDF tools. The thumbnail view makes it easy to handle any size of PDF file, including very large documents. It's a dual-OS product, which means you can download the PDF organizer Windows or PDF organizer Mac version based on the system you're currently using.

Key Features

Edit PDF: Manipulate any content in a PDF file, including text, images, objects, etc.

Read PDF: A book-like PDF reading experience with handy navigation tools, bookmarking, PDF search, and other features that make reading PDFs a natural and intuitive experience.

Organize PDF: With WPS, you can extract, replace, delete, add, reorder, and rotate PDF pages - a pro-level free PDF organizer for Windows and Mac.

Convert PDF: Transform PDF to other file formats easily, and it supports the conversion from PDF to Word, Excel, PowerPoint, etc.

Protect PDF: You can set an open password or permissions password to a PDF document.

As a powerful and free PDF editor for Windows, WPS doesn't skimp on advanced PDF editing features. Take advantage of this desktop PDF organizer, editor, and reading tool to modify, add or delete existing content within your PDF pages. You can also use this robust PDF tool to view and read PDFs naturally.

2: Adobe Acrobat DC

Although Acrobat DC is a powerful PDF editor for Windows, it also has a PDF page organizer feature to help get your PDF files in shape. Offering an impressive range of PDF organizing and management tools, this desktop software allows you to rotate, reorder, insert, and remove pages. These features reside in the Organize Pages section of the Tools menu - let's look at how it works.

Acrobat DC Key Features

Create, Reader, View, and Edit PDF

PDF Protection

Annotation Tool

Organize PDF Files and Pages

Create, convert, fill, and sign PDF forms

OCR to convert scanned PDFs to editable or searchable PDFs

To and From PDF Conversions

Other Advanced Tools: Color Management, Print Production (Pro DC only), Preflight Tools (Pro DC only), etc.

Using the PDF Organizer Function in Adobe Acrobat DC

Open the PDF file. Click on Tools and select Organize Pages - you can also select Organize Pages in the sidebar menu on the right. Use the secondary toolbar to extract, replace, split, insert, or add pages. To reorder pages, drag the corresponding thumbnail of that page to its new position and drop it there. Save the file to preserve the changes

3: Nitro PDF Pro

Nitro PDF Pro is another robust PDF organizer and editor for Windows with a host of basic and advanced tools for PDF management. It is only available for Windows and iOS devices, but the company purchased PDFpen and PDFpenPro a while ago to expand its portfolio into the Mac space. Nitro itself is a versatile PDF handling utility with a very MS Office-like UI that makes it easy for first-time users to get the hang of the software.

Nitro PDF Pro Key Features

Create PDF: Convert other files to PDF or combine several files to create a single PDF

Edit PDF: Full PDF editing capabilities

File Conversion: Convert PDF to other formats such as MS Office files, images, and other formats

OCR: Scanned PDFs can be converted to searchable or editable files

Electronic Signature and Digital Signature: Create signatures, apply them to documents, and send files for others to sign (with tracking and confirmation)

PDF Security: Password protection, redaction, digital signature validation, etc.

Forms: Create and edit XFA forms, and fill and sign PDF forms

Annotate PDFs: Collaborate effectively with others with extensive tools for commenting, reviewing, feedback, and notes

How to Organize PDF Pages (Rearrange) with Nitro PDF Pro

Open the PDF fileClick the Pages tab in the left sidebar navigation panel

You will see a Pages pane, where you can select and drag a page to a different position in the document. Save the PDF file to your desktop

Tip: Select multiple pages by holding down the Ctrl key and clicking on the pages you want to choose.

4: PDF Complete

PDF Complete is another Windows-only application that comes with a built-in PDF organizer function. The software is available in two editions - Corporate and Office - and both of them have the PDF page changer utility included in them. This function allows you to insert, delete, reorder, rotate, and extract pages, as well as combine PDF documents. Let's look at some of the key features of the advanced Office edition of PDF Complete:

PDF Complete Office Edition Key Features

Create PDF: Generate PDF files from other applications, a scanner, or other file types

Edit PDF: Edit images and text in an editable PDF file

Annotate PDF: Add text boxes, comments, and other markups

PDF Organizer: Combine files, manipulate pages, extract pages, etc.

PDF Protection: Passwords, e-signing, redaction, etc.

How to Move Pages with PDF Complete

Open the PDF file. Scroll to the page you want to move and right-click it. In the contextual menu, select Move Pages. Select the page or a page range using the radio buttons in the Move Pages dialog. Input the destination page number where you want the selected page or pages to be moved to. Click OK to save your changes, then save the file

5: PDF Expert for Mac

After showcasing two Windows-only PDF organizer tools, it's only fair that we review a Mac-only utility. There's also an iOS version, but we'll focus on the macOS variant of PDF Expert for the purpose of this article. PDF Expert is a versatile PDF editor with loads of functions and a very native Mac interface that makes it easy for Mac users to sink into the PDF experience seamlessly and naturally.

PDF Expert Key Features

PDF Creation

PDF Editing

Annotate PDF

Merge/Combine PDFs

Fill and Sign Forms

PDF Optimization

Extract PDF Pages

How to Use the PDF Organizer Feature in PDF Expert

Open the document in PDF Expert for Mac. Go to the grid view by clicking the appropriate icon on the top left. Choose the page you want to move (use Shift to select multiple pages). Drag and drop the page(s) to the new location in the document. Save the PDF to the desired folder location.

Free Trial of PDF Organizer for Windows of WPS Office

The PDF Organizer tools for desktops that we've seen today are all amazing utilities in their own right. However, why should you pay a premium price when all you need is to move a few PDF pages around and maybe replace, add, or delete some? WPS is the world's first free premium PDF organizer utility because it offers advanced tools such as intricate PDF editing without the usual hefty price tag or ongoing subscription. With new features being added at a rapid pace, you'll soon see truly advanced tools such as OCR, which normally costs quite a bit as part of a premium PDF editor. In short, why pay a fee when you can get WPS for free?

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.