Documents come in different forms. The most common and known format is a word, which is typically a "docx." file. For formal settings, however, PDF files appear to be the preferred format.
Typically used for corporate and academic purposes, PDF files appear in the form of reports, contracts, and forms. In this article, we'll show you how to print a PDF file using WPS Office.
How to Print a PDF File with WPS Office
Printing a PDF file is actually easy and straightforward, especially when using a beginner-friendly program like WPS Office. To print PDF documents, follow the steps below:
1. Launch WPS Office.
2. Open the PDF file.
3. Click on the Print icon on the toolbar or press Ctrl+P on your keyboard.
4. Select your desired settings in the dialog box.
5. Click Print.
PDF files can be opened with WPS PDF. You can also export word documents to PDF and print them through WPS Writer.
How to Print Notes Together with PDF Files
If you have notes that you want to be printed together with the contents of your document, you can do so with WPS Office. Do the following:
1. Launch WPS Office.
2. Open the PDF file.
3. Click on the Print icon on the toolbar or press Ctrl+P on your keyboard.
4. In the dialog box, go to Print Content and select Documents and Notes.
5. Adjust your other settings.
6. Click Print.
Notes are essential information that can be useful in meetings, lectures, reviewers and assignments. With this function, there is no longer any need to edit a document or print a separate file just to go with your PDF.
How to Convert Documents to PDF Format
If you still have your document in Word format and prefer PDF for printing, you can use WPS Office to convert it. Simply open the file on Writer, select Save As, and select PDF as the file format.
Alternatively, you can use the Export tool to convert an opened word file to PDF.
Benefits of PDF Format
Why do many prefer PDF as a format for their documents? Here are some reasons why you should consider this instead of Word.
It is generally more secure.
It retains formatting and layout.
It consumes less space when compressed.
It keeps the quality of the document good for printing or online publishing.
It is the better option for archiving.
It will be used for documents that require a fixed layout such as contracts and forms.
Using Tips to Create Your PDF Files with WPS Office
WPS features a wide array of free, professionally-designed templates suited for every need.
Craft documents resume, invitations, reports, and presentations with only a few clicks without having to worry about layout and design.
Create and edit files with ease using Writer, Spreadsheet, Presentation, and PDF. WPS is also a converter - Convert different file types according to every need and occasion.
To get started on WPS Office, go to the official website and click on Free Download. WPS Office works with PC (Windows, Mac, Linux) and mobile (Android, iOS).
FAQs on How to Print a PDF File
Why can't I open PDF files?
If you can't open a PDF file, then you may not have a PDF reader on your device. Download one like WPS PDF to access PDF documents.
Why can't I edit my PDF document?
While it is possible to edit some things in PDF files, there is a limit to its editing capabilities. You may want to convert your file to Word first and edit using a word processing tool.
Where can I learn to use WPS Office tools?
WPS Academy is a free online resource with both graphic and video tutorials to assist users in understanding tools and their usage.
How do I download WPS templates?
Go to the WPS Website and visit the template library. Type a template type in the search box or click on one from the available list, then click download.
Boost Your Productivity with WPS Office
Printing PDF files ensures that you have a document with a high-quality appearance while consistently retaining the format you intend it to have. Thanks to WPS, it only takes a few easy steps to create a professional-looking document, ready for distribution.
