How to Download Gmail Emails as PDF: Step by Step

July 31, 20231.2K views

If you want to keep a record of your Gmail emails, you might want to download them as pdf files. This will allow you to keep a digital copy of your messages that you can access anytime, even when you're offline. In this article, we'll show you how to download Gmail emails as pdfs, and we'll introduce you to a free software tool called WPS Office that can help you do this easily and quickly.

Using Google Chrome to Download Gmail Emails as PDF

Google Chrome is one of the most popular web browsers, and it also offers a built-in option to save a webpage as a pdf. You can use this feature to download Gmail emails as pdfs. Follow these steps:

Step 1: Open your Gmail account in Google Chrome.

Step 2: Open the email that you want to download as a pdf.

Step 3: Click the three dots icon located at the top-right corner of the screen.

Step 4: Click on "Print" from the drop-down menu.

Step 5: In the Print preview window, click on the "Destination" drop-down menu and select "Save as pdf".

Step 6: Customize the print options such as Layout, Margins, Paper size, etc., if needed.

Step 7: Click on "Save" to save the email as a pdf on your computer.

How to Download Gmail Emails as PDF Using WPS Office

Before we can convert Gmail to pdf in WPS Office, we first need to download the email in the appropriate format. Gmail offers two formats for downloading emails: .mbox and .eml.

Step 1: Download the email in the suitable format.

To download the email, open Gmail in your web browser and find the email you want to convert. Click on the three dots on the top right corner of the email and select "Download message".

You will then be prompted to choose a format. Select either .mbox or .eml, depending on your preference.

Once you have downloaded the email, open WPS Office on your computer.

Step 2: Open the email in WPS Office

In WPS Office, select the "Writer" option from the home screen. Once you are in the Writer application, click on the "File" menu and select "Open".

Navigate to the location where you saved the downloaded email and select it. The email will now open in WPS Office.

Step 3: Convert the email to pdf

To convert the email to pdf, click on the "File" menu and select "Export to pdf". A window will appear where you can choose the settings for the pdf file.

You can choose to include headers and footers, as well as adjust the page orientation and size. Once you have chosen the settings, click on "Export" to save the email as a pdf file.

That's it! You have successfully converted your Gmail email to a pdf file using WPS Office.

If you need to edit the pdf file, you can do so in WPS Office's pdf editor. Simply open the pdf file in WPS Office's pdf editor and make the necessary changes

Using Tips on How to Download Gmail Emails as PDF

  • When you download an email as a PDF, the file name will typically be the subject line of the email. If you want to rename the PDF, you can do so before you save it.

  • Keep in mind that downloading Gmail emails as PDFs is a good way to create a backup of important information. However, it's important to keep those PDFs secure, especially if they contain sensitive or confidential information.


Q: Is WPS Office free to use?

A: Yes, WPS Office is a free software suite that includes a word processor, a spreadsheet program, and a presentation tool. You can download it from the WPS website and use it without paying anything.

Q: Can I convert Gmail emails to other file formats with WPS Office?

A: Yes, WPS Office includes a variety of document converters, including a pdf converter, a Word converter, and an Excel converter. You can use these converters to convert your Gmail emails to other file formats if you need to.

Q. Can I edit the downloaded Gmail emails in pdf format?

A. Yes, you can edit the downloaded Gmail emails in pdf format using a pdf editor such as WPS Office. Simply open the pdf file in WPS Office, make the necessary changes, and then save the file.

Final Thoughts on How to Download Gmail Emails as PDF

Downloading Gmail emails as pdf is a useful feature that can be used in many situations. In this article, we have discussed how to download Gmail emails as pdf, including using Gmail's built-in print to pdf feature and using an online converter like WPS Office. We recommend WPS Office as it offers a free and reliable online converter, and also a powerful pdf editor to edit the pdf file after downloading. You can download WPS Office for a free trial from the website and experience its amazing features.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.