How to Optimize PDF for a Better Reading

July 31, 20231.3K views

Do you want to save bandwidth or fit file within an email attachment? There are file size limits all around us. For example, Gmail allows only 25MB per email. Sometimes, your PDF files might take more than that. If you want to optimize PDF, you can use tools like the Adobe Acrobat PDF optimizer. The Adobe PDF optimizer will not change the resolution of the files. It will reduce file size by stripping unnecessary meta data. The software also applies compression, resulting in a smaller file size.

Steps to Optimize PDF for a Better Reading

When you use Adobe Acrobat PDF optimizer, you can choose different settings for reducing the size of the PDF file. The default settings work for maximum efficiency. Using the default settings, you will save space by removing embedded fonts, removing items that are no longer needed, and compressing images.

Adobe recommends you to audit the file's space usage. This will give you an idea how to best reduce the size of the file. With that in mind, here is a guide how to optimize PDF Acrobat.

Step 1. Open the Adobe Acrobat PDF Optimizer

From the home screen, click on "Tools". You will notice the "Optimize PDF" icon. Click on it, and locate the file you want to optimize.


Step 2. Optimize PDF with Adobe Acrobat

Adobe will open the file and give you three options, including reduce file size, advanced optimization, and optimize scanned pages.


Step 3. Settings for Optimizing PDF in Acrobat

Clicking on "Advanced Optimization" will launch the Optimizer window. There, you can set options for color, grayscale, monochrome image compression, and much more. For example, if you lower resolution of images, it will merge the colors of original pixels into larger pixels.


The Adobe Acrobat PDF Optimizer free download can be great for using. But it can also be overwhelming. There are way too many options, and you might spend more time looking and researching options than using the software.


WPS Office is used to compress and optimize PDF files. It can be used to compress large files into smaller, more manageable sizes.

The WPS Office works by converting the file into a more efficient format, which reduces the size of the file. The resulting document will have a smaller file size than it did before it was compressed.

The main benefit of using a WPS Office is that it can reduce the size of your documents enough for you to easily email them or store them on your computer's hard drive.

WPS Office also automates many common tasks related to compressing your PDFs, such as removing unnecessary elements such as unused layers or fonts. It will also automatically rename them so they are easier for users to find when they are looking through their folders.

Looking for tutorial on how to optimize your scanned PDF? Check here: Let’s Learn How to Optimize Scanned PDF 2022

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.