Top 9 Free Editable PDF Blank Pay Stubs Template

July 4, 20234.7K views

When it comes to receiving our salary, pay stubs serve as important documentation of payment received. However, financiers or companies may require different types of editable blank pay stub templates for printing purposes. In this article, we'll explore 9 popular types of editable PDF blank pay stub templates and provide detailed descriptions to help you choose the right one for your needs.

Part 1: What Should a Blank Pay Stub Template Include?

When using a blank pay stub template, it's important to ensure that it includes all the necessary information. According to clockify.me and formswift.com, an editable pdf blank pay stubs template should include the following key points:

  • Employee Information: The template should provide spaces to enter the employee's name, address, and other relevant personal details.

  • Employer Information: It should have sections to input the employer's name, address, and contact information.

  • Pay Period: The pay stub should clearly indicate the start and end dates of the pay period being covered.

  • Earnings: It should include details of the employee's earnings, such as hourly rate, salary, or commission, as well as the number of hours worked.

  • Deductions: The template should provide sections for various deductions, such as taxes (federal, state, and local), Social Security, Medicare, health insurance premiums, retirement contributions, and any other applicable deductions.

  • Taxes: It should include a breakdown of the different taxes withheld from the employee's earnings.

  • Net Pay: The pay stub should clearly display the net pay, which is the amount the employee takes home after deductions.

  • Additional Information: The template may include spaces for additional information, such as bonuses, reimbursements, or special notes.

  • Year-to-Date (YTD) Information: It should include a summary of the employee's earnings and deductions for the current year up to the current pay period.

By including these elements in a blank pay stub template, users can create comprehensive and professional pay stubs.

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Part 2: Top 9 Types Editable PDF Blank Pay Stubs Template

In this section, we will explore the top 9 editable PDF blank pay stub templates that cater to different needs and situations. These templates provide a convenient and efficient way to generate accurate pay stubs for employees. Let's take a closer look at each template:

# Template 1 Basic Pay Stub Template

template pay stub


The basic editable pay blank stubs template from jotform.com offers a simple yet effective solution. It is free, fillable, and printable, making it suitable for various businesses and individuals. With this template, you can easily input the necessary employee information, earnings, deductions, and net pay.

Template Highlights:

  • Simple and straightforward design

  • Free, fillable, and printable

  • Suitable for various businesses and individuals

  • Easy customization of employee information, earnings, deductions, and net pay

Download Resource

# Template 2  E-Pay Stub Template

template e-pay stub


For a modern and digital approach, the e-pay stub template from template.net/business is a great choice. It provides a professional and streamlined design for creating electronic pay stubs. This template is also free, fillable, and printable, allowing for easy customization and distribution.

Template Highlights:

  • Modern and digital approach

  • Professional and streamlined design

  • Free, fillable, and printable

  • Convenient customization and distribution of electronic pay stubs

Download Resource:

For Template 2: E-Pay Stub Template from www.template.net/business , you can visit their website to find and download the template or click here: Paystub Generator | No.1 Checkstub Maker - ThePayStubs

# Template 3 Basic Pay Stub Template with Calculator

template basic pay stub


If you need an editable pdf blank pay stubs template that includes a calculator for precise calculations, the basic pay stub template with a calculator from stubcreator.com is a perfect fit. It enables you to input employee details, earnings, deductions, and the template automatically calculates the net pay. This user-friendly template ensures accuracy and efficiency.

Template Highlights:

  • Includes a calculator for precise calculations

  • User-friendly interface

  • Efficient input of employee details, earnings, deductions, and automatic net pay calculation

  • Ensures accuracy and efficiency in pay stub creation

Download Resource:

For Template 3: Basic Pay Stub Template with Calculator from www.stubcreator.com , you can visit their website to explore and download the template.

# Template 4 Pay Stub Template with PTO

template pay stub pto


For businesses that offer paid time off (PTO) benefits, the pay stub template with PTO is essential. You can find a sample template at pdffiller.com that allows you to include PTO information in the pay stub. This template helps accurately reflect PTO accrual, usage, and balances.

Template Highlights:

  • Essential for businesses offering paid time off (PTO)

  • Allows for accurate tracking and documentation of PTO benefits

  • Reflects PTO accrual, usage, and balances in pay stubs

  • Helps employees understand their PTO entitlements and usage

Download Resource:

For Template 4, mentioned to be available at Pay Stub Generator | Printable Pay Stub Template | FormSwift , you can visit their website and search for the specific template names mentioned. From there, you should be able to find and download the desired pay stub templates.

# Template 5 Pay Stub Template with PTO + Calculator

template pay stub with pto


Combining the benefits of PTO tracking and calculation, the editable blank pay stubs template with PTO and a calculator provides a comprehensive solution. By incorporating the features from pdffiller.com's template, you can easily manage employee pay stubs while considering PTO hours and related calculations.

Template Highlights:

  • Combines PTO tracking and calculation features

  • Comprehensive solution for managing pay stubs with PTO considerations

  • Accurate calculation of net pay with PTO deductions and related calculations

Download Resource:

For Pay Stub Template with PTO + Calculator  Template, mentioned to be available at Pay Stub Template With Calculator - Fill Online, Printable, Fillable, Blank | pdfFiller , you can visit their website and search for the specific template names mentioned. From there, you should be able to find and download the desired pay stub templates.

# Template 6 Pay Stub Template with Overtime

template pay stub with overtime


For employees who work overtime hours, the editable blank pay stubs template with overtime from pdffiller.com allows for proper documentation and calculation of overtime earnings. This template ensures that overtime hours and rates are accurately recorded and reflected in the pay stubs.

Template Highlights:

  • Enables proper documentation and calculation of overtime earnings

  • Suitable for employees who work overtime hours

  • Ensures accurate recording and reflection of overtime hours and rates in pay stubs

Download Resource:

For Pay Stub Template with Overtime Template, mentioned to be available at Paystub Generator With Overtime | Real Check Stubs , you can visit their website and search for the specific template names mentioned. From there, you should be able to find and download the desired pay stub templates.

# Template 7 Pay Stub Template with Overtime + Calculator

template pay stub with calculator


By combining overtime tracking and automatic calculations, the editable blank pay stubs template with overtime and a calculator offers convenience and accuracy. You can use the features provided by pdffiller.com's template to efficiently manage pay stubs while considering overtime hours and appropriate calculations.

Template Highlights:

  • Combines overtime tracking and automatic calculations

  • Convenient solution for managing pay stubs with overtime considerations

  • Accurate calculation of net pay with overtime hours and appropriate calculations

Download Resource:

For Pay Stub Template with Overtime + Calculator Template, mentioned to be available at Free Pay Stub Templates With Calculator | Fill in Online | No Software (paystubdirect.com) , you can visit their website and search for the specific template names mentioned. From there, you should be able to find and download the desired pay stub templates.

# Template 8 Pay Stub Template with PTO and Overtime

template pay stub with Overtime


Ideal for businesses that have both PTO benefits and overtime hours, the editable blank pay stubs template with PTO and overtime accommodates both aspects. You can find a suitable sample template online that allows you to include comprehensive details about PTO, overtime hours, and their corresponding calculations.

Template Highlights:

  • Ideal for businesses with both PTO benefits and overtime hours

  • Allows for comprehensive tracking and calculation of PTO and overtime in pay stubs

  • Ensures accurate representation of both PTO and overtime earnings

Download Resource:

For Pay Stub Template with PTO and Overtime Template, mentioned to be available at Create Pay Stubs Instantly - Generate Check Stubs | Form Pros , you can visit their website and search for the specific template names mentioned. From there, you should be able to find and download the desired pay stub templates.

# Template 9 Pay Stub Template with PTO and Overtime + Calculator

pay stub with Overtime calculator


For a comprehensive solution that combines PTO tracking, overtime calculation, and automatic calculations, the editable blank pay stubs template with PTO, overtime, and a calculator is the perfect choice. By utilizing the features provided by online resources, you can generate accurate pay stubs that include PTO, overtime, and precise calculations.

Template Highlights:

  • Comprehensive solution combining PTO tracking, overtime calculation, and automatic calculations

  • Efficient management of pay stubs with PTO and overtime considerations

  • Accurate calculation of net pay considering PTO, overtime hours, and precise calculations

Download Resource:

Pay Stub Template with PTO and Overtime + Calculator Template, mentioned to be available at Free Pay Stub Templates | | Smartsheet , you can visit their website and search for the specific template names mentioned. From there, you should be able to find and download the desired pay stub templates.

Part 3: Differences between Pay Stubs, Paychecks and Invoices

This table provides a concise overview of the differences between pay stubs, paychecks, and invoices, highlighting their purposes, recipients, information included, timing, and sources.

Aspect

Pay Stubs

Paychecks

Invoices

Purpose

Record of employee's earnings and deductions

Actual payment received by employee

Request for payment for goods or services

Recipients

Employees

Employees

Buyers

Information Included

Gross earnings, deductions, net pay, etc.

Amount paid to the employee

Itemized list of products or services, quantities, prices, etc.

Timing

Provided with each paycheck or on a regular basis

Issued according to payroll schedule

Generated and sent when payment is requested

Source

Given by employers to employees

Issued by employers to employees

Sent from sellers to buyers

Understanding these differences helps individuals and businesses maintain accurate financial records, facilitate payment processes, and ensure transparency in financial transactions. There are also free contractor invoice template pdf on our website, if you want to learn more, just download WPS Office right now.

FAQs

Q1: What is a pay stub?

A pay stub is a document given to employees by their employers. It provides a summary of their earnings and deductions for a specific pay period. It includes details like gross earnings, deductions (taxes, insurance, etc.), and net pay (take-home pay). Pay stubs help employees understand their wages and deductions.

Q2: How do I get pay stubs?

To get your pay stubs:

  • Contact your employer: Reach out to your employer or HR department and ask for your pay stubs. They will provide you with the necessary information.

  • Online access: Many companies offer electronic pay stubs through an online portal. Check if your employer has an online system where you can log in and access your pay stubs.

  • Paper copies: If electronic access is not available, ask your employer if they provide physical copies of pay stubs. They may distribute them in person or mail them to your address.

It's best to communicate directly with your employer to understand the process for obtaining your pay stubs.

Q3: What do I do if I lose the pay stub?

If you lose a pay stub:

  • Contact your employer: Inform your employer or HR department about the lost pay stub.

  • Request a replacement: Ask them if they can provide you with a new copy of the lost pay stub.

  • Keep records in the future: To avoid losing pay stubs, develop a system to securely store them, whether it's digitally or physically.

It's important to reach out to your employer directly to discuss the specific steps for obtaining a replacement pay stub.

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Summary

In this article, we discussed editable PDF blank pay stubs templates and provided a list of the top 9 types available. We explained the differences between pay stubs, paychecks, and invoices, and answered common questions about pay stubs. Lastly, we introduced WPS Office as a comprehensive PDF solution with powerful features for managing and editing PDFs. Simplify your PDF tasks with WPS Office at [OFFICIAL] WPS Office-Free Office Download for PC & Mobile, Alternative to MS Office

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