A Guide to Creating Watermarks in PDF Documents

July 31, 2023488 views

Watermarks are a great way to protect PDF documents from being copied or edited without permission. But how do you create them? In this article, we'll show you step-by-step how to draft a watermark in your PDF documents so that you can add an extra layer of protection to your work.

Tips to Create Watermarks

You can customize your watermarks in WPS Office to include text or images, adjust the opacity, and position the watermark as desired. It allows you to create unique watermarks for your business or personal needs.

Other ways to create watermarks include:-

1. WPS Office

Open your PDF document in WPS and navigate to the "Page Layout" tab.

Click on the "Watermark" option in the toolbar.

Select "Custom Watermark" from the drop-down menu.

In the "Custom Watermark" dialog box, you can insert a text or an image watermark.

To add a text watermark, enter your desired text in the "Text" field. You can also customize the font, size, color, and placement of the text.

To add an image watermark, click on the "Select Picture" button and choose the image file you want to use. You can adjust the transparency, scale, and position of the image.

When you are satisfied with the watermark settings, click "OK" to apply the watermark to the PDF.

2. Adobe Acrobat

You can create a watermark in Adobe Acrobat in a few different ways. One way is to use the Watermark tool, which is located under the Tools pane.

Another way to create a watermark is to use the Stamp tool, which is located under the Comments pane.

Once you have selected either the Watermark tool or the Stamp tool, you can select the desired watermark from the available options.

You can click the "Create New Watermark" option to create a custom watermark.

Once you have created your custom watermark, you can adjust the opacity, position, and size.

3. Microsoft Word

MS Word is another tool you can use to create a watermark. Listed below are the steps to creating one:

1. To get started with Microsoft Word, go to the "Insert" tab.

2. In the "Text" section of the "Insert" tab, click on the "Watermark" button.

3. A popup window will appear. In this window, select the "Picture Watermark" open this window, and then click on the "Select Picture" button.

4. Select the image file you want as your watermark and click the "Insert" button.

5. The image will be inserted into your document as a watermark. Move around and resize as desired.

If you need to edit or delete a watermark from a PDF, there are a few different ways you can do it.

If you have Adobe Acrobat, open the PDF and go to the Tools pane. Under the Protect tab, there should be an option to manage watermarks. This will allow you to edit or delete any existing watermarks.

If you don't have Adobe Acrobat, there are a few online tools that can help you remove watermarks from PDFs. Upload your PDF and click the 'Watermark' tab to edit or delete any watermarks.

Benefits of Watermarking Your PDFs

Watermarking your PDFs has many benefits that can help protect your intellectual property and ensure that your documents are not used without permission.

1. Deterrence of Authorized Distribution

Watermarks deter copying, unauthorized distribution, and download of your PDFs. A watermark can contain your company logo or name, which makes it easy to identify pirated copies of your documents. Watermarks can also include information such as the date or version number, making it easy to track when a document is copied without permission.

2. More Control Over Your Documents

You can also use a watermark to prevent the printing of your PDFs. This can be useful if you only want people to view your document online or if you need to control how many copies of a document are printed. Watermarks can also be used to track who prints a document, which can help prevent illegal printing.

3. Easy to Spot Errors

Watermarks can make it easier to spot errors in documents before they are published. If you spot an error in a watermarked PDF, you can quickly correct it before distributing it to others. This can save you time and embarrassment down the road.

4. Free Advertising

Watermarks can also act as a form of free advertising. You can include your business logo or name as a watermark, which can help promote your brand.

5. Editor and Converter Detection

The watermark will remain visible if someone tries to edit or convert your watermarked PDF. This can help you keep track of any unauthorized changes to your document.


What Is a Watermark?

A watermark is an image or text that appears over the pages of a document. It can be used for security or copyright purposes.

What Type of Image Should I Use for My Watermark?

It depends on your purpose for adding the watermark. If you want to protect the document from being copied, use a logo or symbol that is difficult to reproduce. If you want to add a copyright notice, you could use text or the copyright symbol.

Should I Make My Watermark Visible or Invisible?

That depends on your preference. Make the watermark more visible if you want people to know that the document is copyrighted. If you wish to discourage copying, then an invisible watermark is sufficient.

Discover More About Creating Watermarks

Creating a watermark in PDF documents is easy. Choose the type of watermark you want, upload the image or text that will become your watermark, and adjust its size and location. With some practice, you can create perfect watermarks for any document. Download WPS Office today!

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.