How to Save an Email as a PDF: 3 Methods You Need to Know

July 31, 20231.0K views

Did you know that you can save an email as a PDF? It's true! We'll go through three distinct approaches in this blog post. We will also discuss the benefits and drawbacks of each technique. So whether you are a business owner or just someone who needs to save some important emails, this blog post about how to save an email as a pdf is for you! so what are you waiting for let's get started!

The following are the 3 Methods You Need to Know on how to save an email as a pdf these include online and offline editors.

How to Save an Email as a PDF: First Method

The following is the step-by-step procedure on How to save an Email as a pdf so that you can do the job easily and smoothly.

1. Open the email you wish to save as a PDF.

2. Click on the Print icon in the top right corner of the email window.

3. Select Save as PDF from the drop-down menu that appears when you click on Print.

4. Choose a location to save the PDF file and click on Save.

5. The email will now be saved as a PDF in the specified location. You can view, print or share it with ease.

This procedure should ensure that you are able to quickly and easily save your emails as PDFs for future use.

How to Save an Email as a PDF: Second Method for Yahoo email

The following is the step-by-step procedure on How to save an Email as a pdf so that you can do the job easily and smoothly.

Step 1: Log in to your Yahoo Mail account with your email address and password.

Step 2: Find the message that you would like to save as a PDF.

Step 3: Click on the “Actions” button located at the top of the email. Now chose or click on the  Print All  option from menu that will display.

Step 4: A preview window will appear, click on the Print button located at the top right corner of your screen.

Select Save PDF in “Destination”.

Step 5: Select “Save as PDF” from drop-down menu of print options and then click “Save”.

Step 6: A dialogue box will appear. Choose the location where you would like to save your PDF file and click “Save” button.

Congratulations! You have successfully saved an email from Yahoo Mail as a PDF

How to Save an Email as a PDF: Third Method Outlook email

The following is the step-by-step procedure on How to save an Email as a pdf so that you can do the job easily and smoothly.

Step 1: Log in to your Outlook Mail account with your email address and password.

Step 2: Find the message that you would like to save as a PDF.

Step 3: Click on the “File” button located at the top of the email. A drop-down menu will appear, click on “Print”.

Step 4: A preview window will appear, click on the Print button located at the top right corner of your screen.

Step 5: Select “Save as PDF” from drop-down menu of print options and then click “Save”.

Step 6: A dialogue box will appear. Choose the location where you would like to save your PDF file and click “Save” button.

Step 7: Your PDF file is now ready for sharing or storing in a secure location.

Congratulations! You have successfully saved an email from Outlook Mail

How to Save an Email as a PDF: Using Tips

The following are the using tips on how to save an email as a pdf.

  1. Open the email: Open the email that you want to save as a PDF.

  2. Print the email: Click on the Print button or use the keyboard shortcut Ctrl+P or Cmd+P on a Mac. This will open the print dialog box.

  3. Choose the PDF printer: From the printer options, select Print to PDF or Microsoft Print to PDF if you are using Windows. If you are using a Mac, select Save as PDF from the PDF drop-down menu.

  4. Adjust print settings: You may have the option to adjust the print settings such as page orientation, paper size, and margins. Choose the appropriate settings based on your needs.

  5. Save the PDF: Click on the Print or Save button to create the PDF file. Choose a location on your computer to save the file and give it a name.


How to Save an Email as a PDF: Frequently Asked Questions

The following are frequently asked questions on how to save an email as a pdf.

Q. What is the best way to save an email as a PDF?

A. The best way to save an email as a PDF depends on personal preference and the type of device you are using. Generally, all three methods discussed in this blog post can be used, but we recommend using the “Print” method if you are using a Windows computer, and the “Third-Party Software” method if you are using a Mac.

Q. Does saving an email as a PDF take up much storage space?

A. No, PDF files tend to be quite small and won’t take up much storage space on your device. They are also great for storing long-term since they are not easily corrupted and won’t take up much memory.


That’s it! We hope this blog post has been helpful in showing you how to save an email as a PDF. Now that you know the methods, you can start saving your emails for safekeeping

In conclusion, there are several ways to save an email as a PDF. The method you choose depends on your personal preference and the type of device you’re using. We recommend using the “Print” method if you have a Windows computer, or the “Third-Party Software” method if you have a Mac.

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